Frequently Asked Questions

UTHSC Digital Measures log in page.

For security reasons, use your NetID and NetID Password.

If you need assistance finding your NetID and NetID Password, visit the ITS NetID help page. 

Email us at digitalmeasures@uthsc.edu

Gives you a place where all of your academic work and accomplishments, no matter the setting or mission area, can be recorded, stored, and used for many purposes.

The motto: enter once, use infinitely.

Most institutions have been using one of these systems for some time. Our Board of Trustees decided each UT institution should onboard a faculty activity reporting system.

For years we’ve known that a system like this would be valuable for our faculty and our institution.

• Digital Measures has partnered with more than 350 institutions, representing more than 400,000 faculty members.
• Institutions like University of Oklahoma Health Science Center, University of New Mexico School of Medicine, Augusta University, Texas Tech University Health Sciences Center, University of Miami Miller School of Medicine, University of South Carolina School of Medicine Greenville and many others are Digital Measures users.

• Within the University of Tennessee system, UT Martin and UT Chattanooga are also using Digital Measures.

At the start of your faculty appointment.

Digital Measures will be a central place for you to record information that can be used for your

• Annual review
• Enhanced reviews: Promotion, tenure, post-tenure
• NIH or other Biosketches
• UTHSC formatted CV as well as customized CVs
• Faculty web profile

Your department, the college, and the campus may also use the data to

• Publicize faculty accomplishments
• Generate department and college reports
• Assist with accreditation
• Generate other custom and ad hoc reports

• Senior Associate Vice Chancellor for Academic and Faculty Affairs, Valarie Fleming, is UTHSC’s Executive Sponsor for Digital Measures
• Director of Institutional Research, Judith Nyabando, is the Project Manager
• Lead Digital Projects Analyst, Megg Doolin, is the Digital Measures Administrator

• UTHSC Faculty Affairs Work Group (FAWG) members are the college representatives

The key units that collaborate with the Digital Measures team include Communications and Marketing, Human Resources, Sponsored Programs, Health Sciences Library, Registrar, and Information Technology Services

Entering data into Digital Measures is easy. Various ways to get your information into the system include:

Data import: Some information comes in from official university systems:

• IRIS - for personnel and demographic information
• Cayuse - for grant proposal and research award data
• Banner - for courses taught

Data import: Publication data can be imported from several different sources (i.e. PubMed, ORCID, Crossref, and Scopus) or from a BibTex file using the “Import Tool".

• Additional teaching data
• Clinical site information   

Data entry by individual faculty member: Some information you will enter:

• Presentations
• Biography and expertise
• Professional development
• Academic and professional service

Data may also be entered by proxy - these may be departmental assistants, student workers, or others that enter specific types of data.

To request proxy access, email digitalmeasures@uthsc.edu.

• You’ll want to verify all information being pulled in or entered for you for accuracy. Report inaccurate information that you are unable to correct.
• You’ll be entering some information yourself or designating a proxy to do this on your behalf.
• Data will be used to report your annual activities for your annual reviews along with any enhanced reviews such as promotion, tenure, post-tenure review, so you’ll be providing information specific to those reviews.

• Send a request with your name and the name of your prior institution to digitalmeasures@uthsc.edu and we will work with you and your prior institution to accomplish this. 

We will only import course/teaching assignments from Banner. If a course you are involved in was not imported to the UTHSC Course Instruction screen, you may add the course information by selecting “Add New”.

All activities with a UTHSC course number should be added to the UTHSC Course Instruction screen. Other teaching activities may be added to the “Other Instructional Activities” or “Clinical Instruction” screen. Look at the options in the drop-down lists for each screen and remember that you can always select “Other” and then type in an “Explanation of Other” for specific details.

If a proposal or award that exists in Cayuse is not showing for you in the Sponsored Research section in Digital Measures, contact the Office of Sponsored Programs.

If there is an error on an existing record, the change must be made in Cayuse in order for the information to appear correctly in Digital Measures.

If the research activity does not exist in Cayuse, enter the information on the “Other Research Activity (Non-Cayuse)” screen.

Only you, your department chair, relevant assistant/associate deans, deans, and UTHSC Digital Measures system administrators can report on your data. If administrative staff have been given access to enter activities on your behalf or to run reports, they will also be able to view and, in some cases, manage your data.

Professional activities entered into Digital Measures may also be listed on your public facing faculty web profile. If you do not want certain information to display on your profile, change the “Allow Sharing?” option from “Yes” to “No” for each individual item on your Activities page in Digital Measures.

A proxy is someone, typically administrative staff, who has been assigned to enter data on behalf of a faculty member or members. It is important to note that although the proxy may be responsible for entering the faculty's information, it is ultimately the faculty's responsibility to verify the accuracy of those data.

Your Department or Division may already have a proxy available to assist you.

Use our general support email to get assistance digitalmeasures@uthsc.edu.

Visit our Digital Measures User Guide to find a calendar of scheduled trainings and educational resources.