Bio Sketch and Other Support Information

Each sponsor establishes their own guidelines for content, format, and timing requirements related to bio sketch and current, pending, and other support information. When applying for or receiving external funding, researchers must familiarize themselves with new and evolving guidelines relating to these requirements. Below is guidance that has been issued by some sponsors. Note the disclosure of current, pending, and other support is not the same process as the Outside Interest Disclosure (OID) that is required internally. More information about OID can be found on the Office of Institutional Compliance’s Outside Interest Disclosure page. Questions related to the internal Outside Interest Disclosure requirements should be directed to the Office of Institutional Compliance.

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NIH and other federal sponsors will request Just-In-Time (JIT) information at the time when a pending project is under consideration for funding. JIT is time-sensitive information that isn’t usually submitted as part of an initial application. For applications that are associated with the NIH, the JIT process generally requires current Other Support information for key personnel, IRB approval/Human Subjects Research Education Certification (if applicable), IACUC approval (if applicable), Institutional Certification regarding human genomic data (if applicable), and responses to reviewers/summary statements (if applicable). The sponsor’s official may request additional information or clarifications that are more specific to the project under consideration. Effective October 1, 2024, The NIH automated Just-in-Time email, generated by the eRA system and sent to applicants for all applications that receive an overall impact score of 30 or less, will be retired – NOT-OD-24-165. Official notification of the need for JIT material(s) will continue to be sent directly by NIH staff from the awarding Institute/Center to those who are required to provide the material(s). The JIT link to submit the materials, when requested, will also continue to be available in eRA Commons until the application is awarded. The JIT link is accessed 1.) by SOs, on the Status Results screen by clicking on the three-dot ellipsis in the Application/Award ID column and choosing JIT from the dropdown menu or 2.) by PIs, on the Status screen, by expanding a grant application and clicking the JIT link in the Available Actions column. As a reminder, a request for JIT information is not a Notice of Award, nor should it be construed as an indicator of possible funding by the NIH. OSP recommends that applicants respond to a direct JIT request from the Grants Management Specialist. JIT requests do not guarantee that a proposal will be funded, but if a PI receives a JIT request directly from a NIH staff member, failure to submit the requested information on time can significantly delay chances of being funded. Note that the Notice of Award is the only official confirmation of funding. JIT information must be up to date, and if a funding decision is not made within the time of the initial JIT request (typically 120 days), applicants may be asked to resubmit JIT information. For NIH applications, JIT information is submitted through the JIT module in eRA Commons. Other federal sponsors such as NSF and DOD will require similar information if they are considering a project for funding. These sponsors will also provide a detailed request and instructions for submission. Additionally, changes in other support of key personnel active and pending projects may also be required for Research Performance Progress Reporting (RPPR) prior to the award of a competitive project segment. Please also note NIH’s Adoption of Common Forms beginning on or after May 25, 2025 as this will affect the NIH Current and Pending (Other) Support and Biographical Sketch format pages

This Current and Pending Support Report is a tool that quickly compiles proposal and project data from Cayuse SP. This data can be used to complete the current and pending forms required by many sponsors. Note: The information included in the report reflects data from Cayuse SP. Be advised each sponsor has requirements for what current, pending, and other support information must be disclosed. The information in this report may not provide all information required by a sponsor. Additional information may be available from departmental business office as they have access to additional data that may be required by the sponsor but is not stored in Cayuse. It is the responsibility of the Investigator/Key Personnel to make sure that all research projects and affiliations are fully disclosed and that the document is completed in its entirety to meet the sponsor's guidelines.

 

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