Office of Sponsored Programs
The Office of Sponsored Programs supports UT Health Science Center faculty and staff
(including components at the UT Graduate School of Medicine in Knoxville and the Chattanooga
unit of the College of Medicine) in obtaining external funding for research and other
sponsored projects, while ensuring compliance with UT policy, sponsor policy, and
applicable law.
Whether you are submitting a proposal to develop a diagnostic tool to speed identification
of Zika virus, working on a subaward proposal to another institution for a diabetes
study, obtaining scientific material from a collaborator, disclosing a new drug compound
invented in a UTHSC lab, planning a clinical trial on women's health or smoking cessation,
or working on the next medical breakthrough, the staff in the OSP is here to help!
NIH’s Adoption of Common Forms for Biographical Sketch and Current and Pending (Other)
The NIH has recently released NOT-OD-24-163 concerning NIH’s Adoption of Common Forms for Biographical Sketch and Current and
Pending (Other) Support which will be used with all applications and Research Performance
Progress Reports (RPPRs) beginning on or after May 25, 2025. Please review NOT-OD-24-163 for background, implementation and availability information.
In summary, the NIH Common Forms Timeline is provided below.
| If your intended application due date or RPPR submission is? |
You must: |
On or before May 24, 2025, including:
- Applications submitted for due dates on or before May 24, 2025.
- Applications submitted under NIH Late Policy 2-week window of consideration for intended due dates on or before May 24, 2025.
- Applications submitted by June 1, 2025, under NIH Continuous Submission Policy for the May 7, 2025, AIDS intended due date.
|
Continue using the current NIH Biosketch and Other Support format pages for applications,
Just-in-Time (JIT) and RPPRs. |
On or after May 25, 2025, including:
- Applications submitted for due dates on or after May 25, 2025.
- All application types (New, Resubmission, Renewal, Revision).
- Applications submitted early for intended due dates on or after May 25, 2025.
|
Use the Common Forms (i.e., Biographical Sketch, Current and Pending (Other) Support)
and NIH Biographical Sketch Supplement along with the updated instructions for applications,
JIT and RPPRs. |
| Please contact the Office of Sponsored Programs (egrants@uthsc.edu) if you have any questions. |
 |
| Cayuse 424 and SP is the user-friendly electronic routing system and database used to route all grant
proposals and sponsored project agreements for UTHSC approvals. |
NOTICE: CYCLE III SUBMISSION WINDOW
Please remember all proposals must be finalized and submitted for routing in Cayuse
to allow for departmental/college approvals prior to the proposal reaching OSP workflow.
Proposals must be received in OSP workflow by 8:00 am five full business days prior
to the sponsor deadline to be compliant with UTHSC policy. This policy also applies
to submission deadlines for all other sponsoring agencies.
Please note: all UTHSC personnel must also be compliant with UTHSC policy for Outside
Interest Disclosures prior to routing in Cayuse for the proposal to be considered
finalized. Investigators and departmental administrators are able to confirm the status
of Outside Interest Disclosures in the
self-service form once a proposal is created in Cayuse.
Refer to the table below for the latest time a proposal can be received by OSP to
be compliant with the 5 full business day deadline for the following
NIH due dates.
| NIH STANDARD DUE DATE |
LATEST FINALIZED PROPOSAL MAY REACH OSP WORKFLOW TO BE COMPLIANT WITH INTERNAL 5 DAY
DEADLINE |
| October 5, 2024 |
8:00 am – September 30, 2024 |
| October 16, 2024 |
8:00 am – October 9, 2024 |
| November 5, 2024 |
8:00 a.m. – October 30, 2024 |
| November 16, 2024 |
8:00 a.m. – November 11, 2024 |
It is always recommended to submit proposals for routing at least two business days
before the internal deadline to allow time for departmental and college level approvers
to review and approve Cayuse proposals. Around campus holidays, it is strongly encouraged to allow additional time due to the increase of approver
annual leave during these periods. |
Effective January 1, 2024,
NIH Enforcement of Closeout Reporting
On January 23, 2024, NIH issued NOT-OD-24-055 (
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-24-057.html) strengthening enforcement of longstanding closeout requirements, outlined in
Section 8.6, Closeout, of the Grant Policy Statement. NIH will report all unilateral closeout actions as
a Responsibility/Qualification (formerly FAPIIS) record in the entity’s information
in the System for Award Management (SAM.gov) retroactively, beginning with all unilateral
closeout actions taken since January 1, 2023.
It is crucial that all final reports (progress reports, financial reports & final
invention statements) are closed out to prevent a unilateral closeout. Please work
with the Office of Sponsored Programs if you have any outstanding progress reports
since January 1, 2023 that need to be completed.
NIH Foreign Subaward-Update Policy
Effective January 1, 2024, NIH’s
Policy Guidance for Subaward/Consortium Written Agreements, requires international subrecipients to provide access to copies of all lab notebooks,
all data, and all documentation that support the research outcomes as described in
the progress report to the primary recipient with a frequency of no less than once
per year, in alignment with the timing requirements for Research Performance Progress
Report (RPPR) submission.
Principal Investigators on NIH projects with foreign subrecipients must ensure that
access to such lab notes, data, etc, is provided in alignment with the timing of RPPR
submissions.
